Agenda builder
Drag to reorder, nest sub-items, save a template and reuse it every month. Locations come from a managed district list, so nobody retypes the address wrong.
Board governance for public school districts
BoardMeets builds the agenda, runs roll call and votes from the room, and generates minutes that satisfy your state's open meetings law the moment you adjourn — then publishes a district-branded site your community can actually use.
A product of ESP-EDU · Built for K-12 school boards, not adapted from corporate boards
The platform
Agenda to packet to vote to minutes to the public record — one system, one login, no re-keying the same information into four different tools.
Drag to reorder, nest sub-items, save a template and reuse it every month. Locations come from a managed district list, so nobody retypes the address wrong.
Attach the budget spreadsheet, the bid tab, the policy redline. Members open one packet on a tablet instead of hunting through an email thread.
Take roll, capture the motion and second, record each vote by name, and stamp the time you adjourned — all from the room, as it happens.
Minutes generate from what actually happened — deterministically, not from a model. Open and executive session come out as two separate documents.
A plain-language summary of a 200-page packet, drafted in seconds. Nothing reaches the public until an administrator reads it and approves it.
Your full policy manual, numbered the way your board already numbers it, searchable by the public and linkable straight from an agenda item.
Upcoming meetings on a real calendar with add-to-calendar links, so parents and staff can plan around board night without calling the office.
Eight roles out of the box, with per-permission grants and explicit denials — so the treasurer sees the budget and the recording secretary doesn't publish by accident.
Sign-ins, permission changes, publishes, approvals, deletions — recorded with user, timestamp, and IP. When someone asks what happened, you have an answer.
Go deeper
Each one is its own page, with the product screens and the detail behind the claim.
Agenda builder, live meeting mode, generated minutes, AI summaries, and the permission model underneath all of it.
Explore the platform → 02How BoardMeets handles notice, executive session, roll-call votes, records requests, and the audit trail behind them.
See how we handle it → 03The district-branded transparency site every customer gets, published automatically the moment you publish a meeting.
Look at the public side →Switching
You already have years of agendas, minutes, and policies in someone else's system. Moving shouldn't mean leaving them behind.
| BoardMeets | Typical board portal | |
|---|---|---|
| Built for | K-12 boards of education | Nonprofits, hospitals, corporate boards |
| Open meetings workflow | Native — stated purpose, separate minutes, roll-call votes | Configured by the customer |
| Public transparency site | Included, district-branded, publishes automatically | Often a separate product or add-on |
| AI summaries | Human approval required before anything publishes | Varies by vendor |
| AI billing | Bring your own key — you see and control the spend | Bundled into the license fee |
| Bringing your history | Import agendas and policies from your existing portal | Manual re-entry or a paid migration |
"Typical board portal" describes the general market category, not any single named vendor. Compare against your own contract before deciding.
We'll set up a walkthrough using one of your district's real meetings, not a canned demo dataset.